Overview
Your organization is built on effectively and accurately serving your students and patients. Shouldn’t your documents and data be served to your faculty and staff as effectively and accurately as well? With DAS Solutions for Education and Healthcare, our customers have achieved significant time savings through reduced document management and processing times, increased compliance, and increased faculty and staff satisfaction accessing the right documents at the time and place of greatest need.
“I appreciate the efforts DAS made to get this project completed. It was handled professionally and without incident. It was definitely a positive experience.”
The Challenge
As the regulatory and social environments evolve, the demands on your organization increase in complexity, requiring systems that can evolve with you. You start to face challenges associated with lengthy transaction times, lost bills, duplicate processing and expanding administrative costs. You find some of the following:
- Paper is still everywhere - Electronic Medical Records were supposed to help go paperless, but yet paper is still everywhere and keeping track of it can be challenging.
- Slow and inaccurate billing - You need accurate billing and supporting documents, but your current systems are cumbersome.
- Different systems don’t play well together - Disparate accounting/billing and HIS systems may not work together as efficiently as possible.
- Time consuming paper-pushing involved - Current tasks rely on paper and can be labor-intensive.
- Mailing time adds days to getting paid - More time spent generating, matching, distributing, and mailing paper billing and documentation can add days to your process and a longer time to receive the cash your organization needs to thrive.
- No historical reference information - Production systems may not store historical information that is easily accessible when needed.
- Slow billing process - Your staff gets bottlenecked and can only handle a limited number of bills promptly and accurately.
- Required compliance documentation is manual - Lack of automations to capture, file, and route the proper documentation —whether submitted in paper form, electronically or by fax—for the required approval.
- Expensive approval system - No web interface to extend approvals across your enterprise efficiently.
The DAS Solution
Streamline Processes, Eliminate Obstacles, and Gain Insight into Efficiencies - What Installing 1000+ Systems Has Taught Us
After a careful health check, DAS engineers analyze current systems and processes, uncovering the challenges listed. We can then recommend various paths our clients can take to best solve these inefficiencies. Most end up taking our highest recommendation that involves implementing our Enterprise Content Management (ECM) based solution for Education and Healthcare.
The DAS ECM provides a configurable, integrated approach that automates and supports the Accounts Payable and Compliance life cycles. It includes content management, business process automation, and image processing in one simple, yet power, platform.
Highlights:
- Remote users are empowered to participate in the approval process with appropriate security permissions and Internet access.
- Reporting features provide full audit and on-demand insight into the productivity and efficiency of your systems.
- Dashboards and reports quickly spot bottlenecks and inefficiencies where improvement is needed.
Solution Benefits
- Increase your staff’s productivity by automating tasks
- Reduce operating costs and do more with less people
- Provide consistent, integrated processes and interfaces
- Shorten cycle times and increase efficiencies
Solution Breakdown
A combination of tools and proprietary solutions create a flexible, fully-integrated system:
- Content Management provides core repository functionality to ensure each and every document is stored, retrieved, and purged when required.
- Image Processing provides image capture, recognition, and indexing functionality to associated required document properties with each document.
- Workflow provides business process management functionality from a document centric, process centric, or case (worker) centric perspective.
- A capture framework enables vendor and/or PO search and selection within image processing.
- Ingestion enables direct insertion of images and metadata into the content management repository.
- Customized user interfaces allow for a role-based optimized end-user experience.
- A Distribution Integration Framework provides integration with 3rd party AP, ERP, and accounting systems.
DAS employs an all U.S. based staff
The Results
“Thank you again to you and the whole team for all of the great collaboration and work on this project!”
-- Sr. Manager, Enterprise Business Applications of a Large Healthcare System
- Paid for DAS project within 6 months (ROI)
- Eliminated and repurposed in organization 10 FTEs
- Repurposed entire file room square footage for more profitable activities
- Eliminated missing files that were misplaced or unattended on desks
- Improved customer service and reduced call backs
- Eliminated hold times around pulling records
About DAS
DAS is an award-winning ECM consulting firm and IBM Premier Business Partner specializing in the Education & Healthcare industries. By understanding clients’ business needs and challenges, DAS delivers Applied Intelligence solutions that help organizations manage their content, reduce costs, and mitigate risk.
Work With DAS
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